Useful forms for early years providers
Early years provider funding forms.
Funding headcounts require that parents/carers of funded children must complete a declaration form for the first funded period that their child attends a registered setting.
The declaration form is available below for you to pass on to the parents/carers of all children accessing funding at your establishment for completion.
Parents/carers must complete this form in advance of their child's first funded term at your establishment. You should then transfer the detail given onto the child's actual record on the Early years and childcare providers portal and submit this detail to our Early Years Funding Team.
Step-by-step guide on what needs completing for each section of the form
Section 1
Parents/carers should complete this with the funded child's details. Proof of ID confirming the date of birth of the child (eg, birth certificate or passport) should be given to the Early Years setting to be verified. Gender and Date of birth are mandatory sections which need to be completed. The child's full address and postcode should also be given as mandatory detail.
For an ethnicity code please see
.Any additional information regarding the child can also be declared at this point such as Special Guardianship Order, Child Looked After or Adopted Child.
Section 2
The parent/carer of the funded child should complete this section including their date of birth and national insurance number (or National Asylum Support Service number). This detail is mandatory for the parent/carer of all funded children.
Section 3
Please confirm the age-group you are claiming funding for the child and the number of funded hours per week you wish to claim for. The qualifying criteria per age group and type of funding is also available to view here.
Section 4
You can also use this section to apply for any additional funding claims for Disability Access Fund (DAF) by ticking the relevant box. The parent is giving the council approval to do an eligibility check on the details provided on this form. Qualification is not universal and is subject to eligibility checks. Evidence also needs to be given to the setting to prove a Disability Living Allowance payment for the child.
Section 5
You can also use this section to apply for any additional funding claims for Early Years Pupil Premium (EYPP). By ticking the relevant box, the parent is giving the council approval to do an eligibility check on the details provided on this form. Qualification is not universal and is subject to eligibility checks. The qualifying criteria is also available to view here.
Section 6
Parents need to declare all the settings their child is attending (a maximum of three, in any one funded period) and the days of the week attending each setting along with the hours per week at each setting and indicate any stretched funding allocation if applicable.
Registered Early Years Settings must retain this document for potential audit checks for a period of three years.
If a child qualifies for Disability Access Fund (DAF), and that child is accessing more than one setting, then the parent/carer needs to nominate the setting to receive the funding as it cannot be split across more than one provider.
If there are any potential funding disputes between providers over the hours/weeks of attendance of a funded child, then these will be determined by the council and evidence to validate a child's attendance may be requested.
Section 7
This should be completed and signed by the parent/carer of the funded child, and a representative of the Registered Early Years setting that the funded child is attending. Both parties are declaring that the detail completed is correct.
Document check section
This should be completed by a representative of the Registered Early Years setting to verify the child's date of birth and any eligibility codes given by the parent to the setting should be indicated here. The representative should sign and date the form.
Use this form to tell us of your nominated bank or building society account in which you would like to receive your early years payments.
2024-25
Column | Field Name | Explanation |
---|---|---|
A | Provider Name | Name of Early Years setting |
B | Base Rate £ for 3-4 Year olds | The 3-4 Year old base rate for 2024-25 financial year |
C | Deprivation Supplement £ for 3-4 Year olds | The Deprivation Supplement for 3-4 Year olds applied to each Early Years Setting from 1 April 2024 |
D | Overall Funding Rate for 3-4 Year olds for 2024-25 Financial Year | Overall Funding Rate for 3-4 Year olds from 1 April 2024 |
E | Disadvantaged 2 Year olds Rate for 2024-25 Financial Year | Disadvantaged 2 Year olds Rate from 1 April 2024 |
F | Working Families 2 Year olds Rate for 2024-25 Financial Year | Working Families 2 Year olds Rate from 1 April 2024 |
G | Deprivation Band for 3-4 Year olds | The Deprivation band applied based on Deprivation Rating for 3-4 Year olds |
H | Deprivation Band Level for 3-4 Year olds | The Deprivation band level based on Deprivation Rating for 3-4 Year olds |
I | Description of Deprivation Score 3-4 Year olds | The Deprivation scores used to calculate the bands for 3-4 Year olds |
J | Description of Deprivation Band 3-4 Year olds | The Deprivation bands used to calculate the hourly rates for 3-4 Year olds |
K | Deprivation Band Hourly Rates 3-4 Year olds | The Deprivation hourly rates for 3-4 Year olds |
2023-24
The data definition statement for the above document is shown in the table below:
Column | Field Name | Explanation |
---|---|---|
A | Provider Name | Name of Early Years setting |
B | Base Rate £ | The 3-4 year old base rate for 2023-24 financial year |
C | Deprivation Supplement £ | The Deprivation Supplement applied to each Early Years Setting |
D | Quality Supplement £ | The Quality Supplement applied to each Early Years Setting |
E | Overall Funding Rate £ for 2023-24 Financial Year | Overall funding total applied to each Early Years Setting for 2023-24 financial year |
F | Deprivation Rating | The Deprivation rating applied to calculate the hourly rate |
G | Deprivation Band | The Deprivation band applied based on Deprivation Rating |
H | Quality Supplement Band | The Quality Supplement rating applied to calculate the hourly rate |
I | Description of Deprivation Score & Quality Supplement | The Deprivation and Quality Supplement scores used to calculate the bands |
J | Description of Deprivation Band & Quality Supplement Rates | The Deprivation and Quality Supplement bands used to calculate the hourly rates |
K | Total of Deprivation Band Hourly Rates & Quality Supplement Hourly Rates | The Deprivation and Quality Supplement hourly rates |
- Early years funding
- EYFunding@durham.gov.uk
- 03000 262 789